Chapter 7 · docs version Latest

People & payroll

Chapter 7

Daily attendance People → Attendance

  1. Records arrive automatically from attendance devices where they are installed.
  2. Enter or correct a day by hand where they are not — pick the employee, the date, and the in and out times.
  3. Attendance monitor shows today live, for checking who is in.

You only see employees in the branches you have access to. An empty list usually means branch access, not missing data.

Approve or reject leave People → Leave requests

  1. Open the request. Check the balance shown against the days asked for.
  2. Approve or Reject.
  3. Approved leave reduces the balance and is carried into the payroll run for the period.

Unpaid leave affects pay. Check the leave type before approving a long absence.

Run payroll People → Payroll runs Maker–checker

  1. New run — set the period start and end and the pay date. Create run.
  2. Build. The system calculates every employee's pay from their salary structure, attendance, unpaid leave, loan instalments and tax.
  3. Review the built lines. If something is wrong, fix the underlying record and build again.
  4. Finalize to post it to the ledger.
  5. Record payment when the money actually goes out.
  6. Print payslips from People → Payslips.

draft*→built→finalized→*paid

Finalizing posts salary cost, deductions and tax to the ledger and cannot be undone. Rebuild as many times as you like before that — building is safe and repeatable.